Effective Contract Preparation

Why Attend

The overall aim of this course is to provide participants with the knowledge, concepts, and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types as well as the various contracting methods including bidding, competitive proposals and sole sourcing.

Participants in this interactive course will learn all the processes and activities required for the contract preparation stage and use them as enablers to develop an effective and comprehensive contract.

Course Methodology

This course relies on the use of individual and group exercises aimed at helping participants learn all key contract management activities. The course also features the use of a number of case studies, presentations and role-plays by participants followed by plenary discussions. In addition, this course incorporates pre-and post-testing.

Course Objectives

By the end of the course, participants will be able to:

  • Outline the basic elements of contracting
  • Identify the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy
  • Recognize different types of contracts and discuss several contracting strategies including pricing
  • Develop a pre-award negotiation plan in order to reach a win-win outcome
  • Use evaluation criteria to select the most appropriate contractors for the project

Target Audience

All those involved in any step of contract pre-award phase of the contracting process including personnel involved in determining the best contracting strategy, sourcing decisions and contract provisions necessary to ensure successful contract management.

Target Competencies

  • Contract preparation
  • Writing scope of work
  • Planning pre-award process
  • Understanding bidding process
  • Understanding technical terms and conditions
  • Negotiating contracts


South Africa

Training Dates:

Each course starts every Monday of each week. Please book your training on a date that is a Monday.

Course Duration:

Unit Standard:

NQF Level:

Number of Credits:

Course Fees

Note: Please fill in the online application form on the left or bottom if this page to receive a quotation with detailed pricing from AATICD.

How to Apply:

To Apply Simply Fill in the Online Enquiries / Applications form on the Right Sidebar or Bottom of this website https://www.aaticd.co.za


When filling the online application form; please take note of your desired Training Month, Duration in Weeks and Training Session. This will give us the exact dates you will be attending your classes.

Also note that Tuition Fees must be paid upfront on or before training start date. This is to ensure that all resources are made availabe for you before you start. You will not be allowed into training if fees are not paid and verified.

Also note that Tuition Fees Cancellations must be made 14 business working days before the starting date of training. This will allow us to do a 50% refund of the total amount paid. If cancellations are made thereafter note that no refund will be made to delegates.

Tuition Fees include teas and lunch as well as either a laptop or tablet which a delegate will take home free of charge.

Tuition Fee DOES NOT include Accommodation, Dinners and other Extra Curricular Activities or Incidentals. Delegates are expected to fund this on their own. AATICD will not be held accountable for any incidents to delegates.

In-House Trainings are also available for 3 or more delegates for any duration. Please consult with our Administration for such In-House training bookings.

Course Outline

  • Overview of contracts
    • Objectives of contract management
    • Elements of a contract
    • Classical contract framework
    • Problems in preparing and managing contracts
    • Requirements of an offer
    • Capacity and genuine assent
    • Types of authority
  • Contract preparation
    • Business case
    • Acquisition planning
    • Contracting methods; bidding, negotiation
    • Drafting the scope of work
    • Decision analysis worksheet
    • Implications of poor scope of work
    • Terms and conditions
    • Determining the sourcing strategy
  • Contract types and strategies
    • One versus several contracts
    • Fixed price (lump sum) contracts
      • Firm fixed contracts
      • Economic price adjustment
      • Incentive contracts
    • Cost reimbursable (cost plus) contracts Percentage of cost
      • Fixed fee
      • Award fee
      • Incentive fee
    • Time and material contracts
    • Intellectual properties
    • Special forms of contracting
      • Research and development
      • Construction projects
      • Information technology
    • Payment terms
    • Pricing strategies
    • Risk analysis