Archive Management

This course equips learners with the skills to manage physical and electronic records and archives in compliance with legislative, regulatory, and organisational requirements. It emphasizes the importance of proper classification, storage, retention, and disposal of records. Participants will gain practical skills in implementing archival systems, maintaining document integrity, and supporting organisational memory and compliance processes.

Target Audience:

• Records and Information Management Officers

• Administrative Professionals

• Office Managers and Clerks

• Archivists and Librarians

• Government and Corporate Records Staff

• Anyone involved in document control and compliance

Target Competencies:

Upon completion, participants will be able to:

• Apply basic principles of archive and records management

• Classify, store, and retrieve documents systematically

• Implement and monitor records retention schedules

• Manage document life cycles in accordance with policies

• Ensure confidentiality, security, and accessibility of records

• Use records management tools and systems effectively

Learner Outcomes:

Learners will be able to:

1. Explain the role and importance of archive management in the organisation

2. Apply best practices for storing and maintaining physical and electronic archives

3. Conduct audits and identify gaps in archival processes

4. Apply retention and disposal policies and manage associated risks

5. Maintain compliance with legislative requirements such as POPIA and the National Archives Act

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Location:

South Africa

Training Dates:

Each course starts every Monday of each week. Please book your training on a date that is a Monday.

Course Duration: T.B.A

Unit Standard: 110003

NQF Level: 3

Number of Credits: 6

Course Fees

Note: Please fill in the online application form on the left or bottom if this page to receive a quotation with detailed pricing from AATICD.

How to Apply:

To Apply Simply Fill in the Online Enquiries / Applications form on the Right Sidebar or Bottom of this website https://www.aaticd.co.za

NB: Terms and Conditions for Payment and Refunds

1.1. Full payment for the training workshop must be made at least 5 days before the scheduled workshop date.

1.2. Payment can be made via bank transfer, credit card, or any other agreed-upon method.

1.3. A confirmation of payment will be issued upon receipt of funds.

1.4. Any form of Payment means that trainee / delegate / client receiving the training accepts the training and agrees to these terms and conditions.

2. Cancellation and Refund Policy

2.1. Cancellations made 30 days or more before the workshop date will be eligible for a full refund, minus any administrative fees.

2.2. Cancellations made 15 to 29 days before the workshop date will be eligible for a 50% refund of the total payment.

2.3. Cancellations made less than 14 days before the workshop date will not be eligible for a refund.

2.4. Participants who fail to attend the workshop without prior notice will not be eligible for a refund.

3. Rescheduling

3.1. If a participant wishes to reschedule, a request must be submitted at least 14 days in advance, subject to availability.

3.2. A rescheduling fee may apply.

4. Workshop Cancellation by the Organizer

4.1. AATICD reserves the right to cancel or reschedule the workshop due to unforeseen circumstances, including but not limited to low enrolment, trainer unavailability, or force majeure events.

4.2. In the event of cancellation by AATICD, participants will be offered a full refund or the option to attend a rescheduled session.

4.3. AATICD is not responsible for any additional costs incurred by participants, such as travel or accommodation expenses.

5. Refund Processing

5.1. Approved refunds will be processed within 7 business days from the date of cancellation approval.

5.2. Refunds will be issued using the original payment method unless otherwise agreed.

6. Contact Information

For any questions regarding payments and refunds, please contact us at:

Email: apply@aaticd.co.za

Phone: +27 73 016 5042

By registering for the workshop, participants agree to abide by these terms and conditions.

In-House Trainings are also available for 3 or more delegates for any duration. Please consult with our Administration for such In-House training bookings.

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Course Outline

• Introduction to Archive Management

  • Definitions and importance

  • Differences between records and archives

• Legislation and Policy Frameworks

  • National Archives and Records Service Act

  • POPIA and related laws

• Records Lifecycle and Classification

  • Document control and indexing

  • Retention and disposal schedules

• Physical and Electronic Records Handling

  • Archival storage systems and environments

  • Digitisation and electronic records management systems (ERMS)

• Security, Confidentiality, and Access

  • Managing risks

  • Access control and integrity

• Audit and Compliance in Archive Management

  • Monitoring systems

  • Audit trails and corrective actions

• Practical Application

  • Case studies

  • Exercises in filing, classification, and archiving