Team Records Maintenance and Management Training

Learning Outcomes

• Apply procedures to capture and store records in accordance with organisational requirements.
• Implement retrieval and distribution systems to ensure timely access to records.
• Demonstrate the ability to update and maintain records accurately and consistently.
• Analyze record-keeping processes to identify areas for improvement.
• Evaluate the security and confidentiality of records and apply appropriate measures.
• Design a simple record-keeping system for a team based on best practices.

Target Audience

This course is designed for team members, supervisors, and administrative staff who are responsible for maintaining records as part of their daily work. It is ideal for individuals seeking to improve their record-keeping skills to enhance team efficiency and compliance.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

Hands-on exercises to apply records management principles. Learners will practice organizing, filing, and retrieving sample records using both physical and digital systems, reinforcing the day's theoretical content.

Practical Activities

• Practical 1: Physical Records Filing Exercise — Learners categorize and file sample documents into a physical filing system, labeling folders and creating an index. (1h)
• Practical 2: Digital Records Management Simulation — Using a simulated digital records system, learners input, update, and retrieve records, applying access controls. (1h)
• Practical 3: Records Audit and Maintenance Activity — Learners review a set of records for completeness, correct errors, and apply retention/disposal rules. (1h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.