Statutory and Legislative Requirements for Records Management Training

Learning Outcomes

• Apply key legislative frameworks, including the National Archives Act, PAIA, and POPIA, to records management processes.
• Analyze the impact of statutory requirements on the creation, use, and disposal of records.
• Evaluate organizational policies and procedures against legislative requirements to ensure compliance.
• Implement a records management system that adheres to relevant laws and regulations.
• Demonstrate the ability to handle requests for access to information in accordance with PAIA.
• Design retention and disposal schedules that comply with archival legislation.

Target Audience

Records managers, archivists, compliance officers, information officers, and any professionals responsible for the creation, maintenance, and disposal of records in public or private sector organizations.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

The practicals provide hands-on experience in applying legislative requirements to real-world records management scenarios. Learners will work with sample records, develop policies, and conduct compliance audits to reinforce theoretical knowledge.

Practical Activities

• Practical 1: Records Identification and Classification — Learners examine sample records (physical and electronic) and classify them according to legislative categories and retention schedules. (5h)
• Practical 2: Developing a Records Management Policy — In groups, learners draft a records management policy for a simulated organisation, incorporating PAIA, POPIA, and National Archives requirements. (5h)
• Practical 3: Conducting a Compliance Audit — Learners perform a mock compliance audit on a set of records using a checklist based on relevant laws and standards. (5h)
• Practical 4: Implementing an EDRMS Module — Using a simulated EDRMS, learners capture, metadata-tag, and manage records according to legislative requirements. (5h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.