Pharmaceutical Stock Ordering and Reconciliation Training

Learning Outcomes

• Apply standard operating procedures to order pharmaceutical stock from suppliers.
• Analyze stock receipts to verify quantities, expiry dates, and product integrity.
• Reconcile physical stock with system records to identify and resolve discrepancies.
• Implement corrective actions for stock variances and maintain accurate inventory records.
• Demonstrate compliance with relevant legislation and ethical standards in pharmaceutical stock management.

Target Audience

Pharmacy assistants, dispensary managers, and healthcare personnel responsible for pharmaceutical stock control and reconciliation in retail or institutional pharmacies.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

Hands-on practicals are essential to develop competence in stock ordering, receiving, and reconciliation tasks. Learners will practice using simulated stock records, perform physical counts, and reconcile discrepancies under supervision.

Practical Activities

• Stock Ordering Simulation — Learners use sample consumption data to calculate reorder levels, complete purchase orders, and select appropriate vendors. (4h)
• Receiving and Inspection Exercise — Simulate receiving a delivery: inspect items for damage, verify quantities, check expiry dates, and record in stock cards. (4h)
• Stock Count and Reconciliation — Conduct a physical count of a sample stock section, compare to system records, investigate variances, and complete reconciliation report. (4h)
• Integrated Scenario: Order to Reconciliation — Work through a complete cycle: forecast demand, place order, receive stock, update records, and conduct a final reconciliation. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.