Records Arrangement and Description for Access Training

Learning Outcomes

• Apply principles of records arrangement to classify and order records logically.
• Describe records using standardized metadata and descriptive conventions.
• Compile accurate lists and inventories of records for user access.
• Evaluate the accessibility of arranged records and recommend improvements.
• Implement procedures to maintain the integrity and security of records during arrangement.
• Demonstrate compliance with relevant legislation, policies, and standards.

Target Audience

Records clerks, archivists, document controllers, and administrative professionals responsible for managing records in public or private sector organizations.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

Hands-on practical sessions are essential for learners to apply arrangement and description principles to real records. These sessions build competence in creating finding aids and managing digital records, ensuring learners can perform tasks independently.

Practical Activities

• Practical 1: Arranging a Physical Records Collection — Learners receive a mixed collection of records and must arrange them according to provenance and original order, creating a hierarchical structure. (6h)
• Practical 2: Creating Multi-Level Descriptions — Learners use ISAD(G) to create descriptions for the arranged collection, from fonds down to item level, including metadata elements. (6h)
• Practical 3: Developing a Finding Aid — Learners compile an inventory or catalogue for their arranged collection, including indexes and access points. (5h)
• Practical 4: Arranging and Describing Digital Records — Learners organize a set of digital files into a logical folder structure, apply metadata, and create a simple digital inventory. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.