Services Transport, Operations and Logistics

Vehicle Maintenance Scheduling And Planning Training

SAQA US 113846 | NQF 4 | Credits 8 | Duration 5 Days
From $1,242 per delegate

Description

This course equips learners with the knowledge and skills to schedule and plan vehicle maintenance effectively within a transport or logistics environment. It covers maintenance planning principles, scheduling techniques, and the use of relevant documentation to ensure vehicle reliability and compliance with legislative requirements.

Learning Outcomes

  • Apply principles of vehicle maintenance scheduling to develop a maintenance plan for a fleet of vehicles.
  • Analyse vehicle service records to identify maintenance needs and schedule appropriate interventions.
  • Evaluate different maintenance strategies (preventive, predictive, corrective) to select the most suitable approach for given operational contexts.
  • Design a maintenance schedule that complies with manufacturer specifications and relevant legislation.
  • Implement a vehicle maintenance planning process using appropriate documentation and reporting tools.
  • Demonstrate the ability to monitor and adjust maintenance schedules based on vehicle performance and operational requirements.

Target Audience

This course is ideal for fleet managers, maintenance planners, workshop supervisors, and transport coordinators who are responsible for scheduling and planning vehicle maintenance in their organisations.

Prerequisites

None — open enrollment. However, learners should have basic literacy and numeracy skills.

Course Outline

Day 1: Introduction to Vehicle Maintenance Planning

Objectives:
• Understand the principles of vehicle maintenance scheduling and planning
• Identify the key components of a maintenance plan
• Recognize the importance of compliance with manufacturer specifications
• Differentiate between preventive, predictive, and corrective maintenance

Topics:
• Overview of maintenance management systems
• Types of maintenance: preventive, predictive, corrective
• Manufacturer specifications and warranty requirements
• Legal and regulatory compliance (e.g., SAQA standards)
• Introduction to maintenance scheduling tools
• Role of maintenance planning in fleet management
• Basic terminology and concepts

Day 2: Developing Maintenance Schedules

Objectives:
• Create a basic maintenance schedule based on vehicle usage
• Apply time-based and mileage-based intervals
• Interpret vehicle service manuals for scheduling
• Identify critical components requiring regular inspection

Topics:
• Factors influencing maintenance intervals (usage, environment, load)
• Time-based vs. mileage-based scheduling
• Reading and interpreting service manuals
• Developing a maintenance calendar
• Prioritizing tasks: critical vs. non-critical
• Using checklists for routine inspections
• Case studies on scheduling common vehicle types

Day 3: Resource Allocation and Cost Estimation

Objectives:
• Estimate labour, parts, and tooling requirements for maintenance tasks
• Allocate resources effectively to minimize downtime
• Calculate maintenance costs and budget planning
• Understand inventory management for spare parts

Topics:
• Labour estimation techniques
• Parts and material forecasting
• Tool and equipment requirements
• Cost analysis: direct vs. indirect costs
• Budgeting for routine and major maintenance
• Inventory control: stock levels and reorder points
• Vendor management and procurement basics

Day 4: Implementing and Monitoring Maintenance Plans

Objectives:
• Execute a maintenance plan using scheduling software
• Monitor plan adherence and adjust schedules as needed
• Document maintenance activities and track vehicle history
• Identify and resolve common implementation challenges

Topics:
• Using maintenance management software (CMMS)
• Work order generation and tracking
• Data recording: service logs, repair history
• Performance metrics: downtime, cost per km, compliance rate
• Troubleshooting scheduling conflicts
• Communication with workshop teams
• Continuous improvement through feedback

Day 5: Advanced Planning, Auditing, and Integration

Objectives:
• Conduct a maintenance plan audit and identify gaps
• Integrate maintenance planning with overall fleet operations
• Apply risk management principles to maintenance scheduling
• Develop a comprehensive maintenance strategy for a fleet

Topics:
• Auditing maintenance processes and compliance
• Risk assessment: failure modes and criticality analysis
• Strategic planning: long-term vs. short-term goals
• Integration with operational schedules (e.g., route planning)
• Environmental and safety considerations
• Emerging trends: telematics, IoT, predictive analytics
• Final project: create a full maintenance plan for a case study fleet

Practicals

No practicals for this training.

This course is made up of exercises and case studies delivered alongside the theory — no separate practical sessions are required to complete it.

Summatives

Each delegate is assessed continuously throughout the course and a final summative test at the end.

Daily Exercises — 30%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 30% to the final total.

Final Test — 70%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 70% to the overall mark.

Final Total
Component Out of Weight
Daily Average (multiple choice) 100% 30%
Final Test (multi-answer multiple choice) 100% 70%
Final Total 100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

Certificate of Completion

Awarded to delegates who achieve an overall mark of 50% or higher on the Final Total (Daily Average 30% + Final Test 70%).

How it works
  • Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
  • Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
  • You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
  • If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.
Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates Discount
5 3% off
10 6% off
15 9% off
20 12% off
25 15% off
30 18% off
50 30% off
75 35% off
100 40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.

Upcoming Training Sessions
Online training — attend live sessions from anywhere via our virtual classroom.
Start End Delivery Season Price Action
Mon 07 Sep 2026 Fri 11 Sep 2026 Virtual Spring 2026 $1,242 Register
Mon 28 Sep 2026 Fri 02 Oct 2026 Virtual Spring 2026 $1,242 Register
Mon 19 Oct 2026 Fri 23 Oct 2026 Virtual Spring 2026 $1,242 Register
Mon 07 Dec 2026 Fri 11 Dec 2026 Virtual Summer 2026 $1,242 Register
Mon 11 Jan 2027 Fri 15 Jan 2027 Virtual Summer 2026 $1,242 Register
Mon 15 Feb 2027 Fri 19 Feb 2027 Virtual Summer 2026 $1,242 Register
Mon 01 Mar 2027 Fri 05 Mar 2027 Virtual Autumn 2027 $1,242 Register
Mon 08 Mar 2027 Fri 12 Mar 2027 Virtual Autumn 2027 $1,242 Register
Mon 15 Mar 2027 Fri 19 Mar 2027 Virtual Autumn 2027 $1,242 Register
Mon 07 Jun 2027 Fri 11 Jun 2027 Virtual Winter 2027 $1,242 Register
Mon 28 Jun 2027 Fri 02 Jul 2027 Virtual Winter 2027 $1,242 Register
Mon 19 Jul 2027 Fri 23 Jul 2027 Virtual Winter 2027 $1,242 Register
Mon 06 Sep 2027 Fri 10 Sep 2027 Virtual Spring 2027 $1,242 Register
Mon 27 Sep 2027 Fri 01 Oct 2027 Virtual Spring 2027 $1,242 Register
Mon 18 Oct 2027 Fri 22 Oct 2027 Virtual Spring 2027 $1,242 Register
Mon 06 Dec 2027 Fri 10 Dec 2027 Virtual Summer 2027 $1,242 Register
Mon 27 Dec 2027 Fri 31 Dec 2027 Virtual Summer 2027 $1,242 Register
Mon 17 Jan 2028 Fri 21 Jan 2028 Virtual Summer 2027 $1,242 Register
On-Campus training — face-to-face sessions at our training venues across Africa and beyond.
Showing all 492 sessions across 26 venues
Start End Venue Season Price Action
Mon 10 Aug 2026 Fri 14 Aug 2026 Durban, South Africa Winter 2026 $2,916 Register
Mon 10 Aug 2026 Fri 14 Aug 2026 Abu Dhabi, UAE Winter 2026 $5,238 Register
Mon 10 Aug 2026 Fri 14 Aug 2026 Pretoria, South Africa Winter 2026 $1,863 Register
Mon 10 Aug 2026 Fri 14 Aug 2026 Dubai, UAE Winter 2026 $5,238 Register
Mon 10 Aug 2026 Fri 14 Aug 2026 Cape Town, South Africa Winter 2026 $3,078 Register
In-House training — we bring the trainer to your organisation, tailored to your team.
Start End Delivery Season Price Action
Mon 14 Sep 2026 Fri 18 Sep 2026 Your Premises Spring 2026 $1,615 Register
Mon 05 Oct 2026 Fri 09 Oct 2026 Your Premises Spring 2026 $1,615 Register
Mon 26 Oct 2026 Fri 30 Oct 2026 Your Premises Spring 2026 $1,615 Register
Mon 14 Dec 2026 Fri 18 Dec 2026 Your Premises Summer 2026 $1,615 Register
Mon 18 Jan 2027 Fri 22 Jan 2027 Your Premises Summer 2026 $1,615 Register
Mon 22 Feb 2027 Fri 26 Feb 2027 Your Premises Summer 2026 $1,615 Register
Mon 08 Mar 2027 Fri 12 Mar 2027 Your Premises Autumn 2027 $1,615 Register
Mon 15 Mar 2027 Fri 19 Mar 2027 Your Premises Autumn 2027 $1,615 Register
Mon 22 Mar 2027 Fri 26 Mar 2027 Your Premises Autumn 2027 $1,615 Register
Mon 14 Jun 2027 Fri 18 Jun 2027 Your Premises Winter 2027 $1,615 Register
Mon 05 Jul 2027 Fri 09 Jul 2027 Your Premises Winter 2027 $1,615 Register
Mon 26 Jul 2027 Fri 30 Jul 2027 Your Premises Winter 2027 $1,615 Register
Mon 13 Sep 2027 Fri 17 Sep 2027 Your Premises Spring 2027 $1,615 Register
Mon 04 Oct 2027 Fri 08 Oct 2027 Your Premises Spring 2027 $1,615 Register
Mon 25 Oct 2027 Fri 29 Oct 2027 Your Premises Spring 2027 $1,615 Register
Mon 13 Dec 2027 Fri 17 Dec 2027 Your Premises Summer 2027 $1,615 Register
Mon 03 Jan 2028 Fri 07 Jan 2028 Your Premises Summer 2027 $1,615 Register
Mon 24 Jan 2028 Fri 28 Jan 2028 Your Premises Summer 2027 $1,615 Register
Training Discounts
Delegates Discount
5 3% off
10 6% off
15 9% off
20 12% off
25 15% off
30 18% off
50 30% off
75 35% off
100 40% off

3% off per 5 delegates, up to 40% for 100+

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