Adobe Acrobat and Data Capturing Essentials Training

Learning Outcomes

• Demonstrate the ability to create, combine, and edit PDF documents using Adobe Acrobat.
• Apply data capturing techniques to extract and input information from PDF forms and scanned documents.
• Implement security features such as passwords, permissions, and redaction to protect sensitive data.
• Optimise PDF files for accessibility, searchability, and efficient storage.
• Evaluate the accuracy and completeness of captured data against source documents.
• Design automated workflows for repetitive data capturing tasks using Acrobat actions and batch processing.

Target Audience

This course is ideal for administrative staff, data capturers, records clerks, and professionals who regularly work with electronic documents and need to streamline data capturing processes.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

Hands-on practicals are essential to master Adobe Acrobat's data capturing tools. Learners will create forms, capture data from scanned documents, and automate extraction workflows, reinforcing theoretical concepts through guided exercises.

Practical Activities

• Practical 1: Creating and Editing PDFs — Learners create PDFs from various sources, edit text and images, and add navigation aids like bookmarks and links. (4h)
• Practical 2: Building Fillable Forms — Learners design a fillable form from scratch, add various form fields, and test data entry. (4h)
• Practical 3: Data Capture via OCR and Extraction — Learners use OCR to convert scanned documents to editable text and extract structured data into spreadsheets. (4h)
• Practical 4: Batch Processing and Final Project — Learners create an Action Wizard to batch process multiple PDFs and complete an end-to-end data capture workflow. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.