Archive Management Training

Learning Outcomes

• Apply classification and indexing systems to organise archival materials.
• Implement storage and retrieval procedures for both physical and electronic archives.
• Evaluate archival systems to ensure compliance with legal and regulatory requirements.
• Demonstrate proper disposal and retention procedures according to organisational policies.
• Analyze the role of archives in supporting organisational decision-making and accountability.
• Design a basic archival management plan for a small to medium-sized organisation.

Target Audience

This course is ideal for records clerks, administrative officers, document controllers, and any professionals responsible for managing archives in corporate, government, or non-profit environments.

Prerequisites

None — open enrollment.

Course Outline

Practicals

Overview

Hands-on practicals reinforce theoretical concepts by allowing learners to apply appraisal, arrangement, description, preservation, and access procedures to real archival collections. These sessions ensure learners develop competence in handling materials, using archival software, and implementing preservation techniques.

Practical Activities

• Appraisal and Acquisition Simulation — Learners evaluate a sample records series against appraisal criteria, draft an acquisition proposal, and complete an accession form. (4h)
• Arrangement and Description Exercise — Learners physically arrange a small collection of documents and create a finding aid using archival description standards. (4h)
• Preservation Assessment and Conservation — Learners assess the condition of sample materials, implement basic preservation measures, and perform simple conservation tasks. (4h)
• Digital Archives Workflow and Access — Learners digitise a set of documents, create metadata, and set up an online access system for the digital collection. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.