Archive Management Training

Learning Outcomes

• Apply the principles of records lifecycle management to ensure the integrity and accessibility of archived information.
• Analyze the legal and regulatory requirements for archive management in a South African context.
• Design and implement effective classification and indexing systems for both physical and digital archives.
• Evaluate storage and preservation methods to protect archival materials from deterioration and loss.
• Demonstrate the ability to retrieve and disseminate archived information efficiently and securely.
• Implement disposal and retention schedules in compliance with organizational policies and legislation.

Target Audience

This course is ideal for records managers, administrative staff, information officers, and any professionals responsible for the creation, maintenance, or disposal of organizational records.

Prerequisites

None — open enrollment

Course Outline

Practicals

Overview

Practical sessions are essential to apply theoretical concepts and develop hands-on skills in handling, appraising, preserving, and providing access to archival materials. These sessions will involve real-world scenarios and simulated tasks.

Practical Activities

• Archival Materials Identification and Handling — Learners will work with a variety of archival materials (paper, photographs, electronic media) to identify types, assess condition, and practice proper handling techniques. (4h)
• Appraisal and Retention Scheduling — Learners will apply appraisal criteria to a sample set of records and develop a retention schedule for a fictional organisation. (4h)
• Preservation and Environmental Monitoring — Learners will use monitoring equipment to measure environmental conditions in a storage area and implement preventive conservation measures. (4h)
• Digitisation and Metadata Creation — Learners will scan sample documents, create digital files, and produce metadata records for a digital repository. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	40% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.