Digitisation and File Management Training

Learning Outcomes

• Apply digitisation techniques to convert physical documents into digital formats while maintaining quality and readability.
• Implement file naming conventions and folder structures to ensure logical organisation and easy retrieval of digital records.
• Analyze the risks associated with poor file management and apply measures to protect data integrity and security.
• Design a digital file management system that complies with organisational policies and legal requirements for records retention.
• Evaluate different digitisation tools and software to select appropriate solutions for specific document types.

Target Audience

This course is designed for administrative staff, records clerks, data capturers, and any professionals responsible for managing physical or digital documents in a corporate setting.

Prerequisites

None — open enrollment. Basic computer literacy is recommended.

Course Outline

Practicals

Overview

Practical sessions allow learners to apply digitisation techniques using scanners and cameras, organise files in structured folders, use metadata tagging, and work with a DAM system. These hands-on activities reinforce theoretical knowledge and build competence in real-world file management scenarios.

Practical Activities

• Digitisation Capture and Quality Check — Learners use scanners and cameras to digitise documents and images, then perform quality checks on the output. (4h)
• File Organisation and Naming — Learners create a folder structure, rename files according to a naming convention, and implement version control. (4h)
• Metadata Tagging and DAM System Use — Learners add metadata to digitised files and use a DAM system to organise, search, and retrieve assets. (4h)
• Integrated Digitisation Workflow — Learners complete a full digitisation workflow from capture to storage, including quality control and metadata entry. (4h)

Summatives

Each delegate is assessed continuously throughout the course via daily exercises, scored practical assignments, and a final summative test at the end.

Practical Assignments — 30%

Practical assignments are observed and scored against a rubric during the practical sessions. Each delegate's practical mark is averaged into a single 100% score and contributes 30% to the final total.

Daily Exercises — 20%

Every training day ends with a multiple-choice exercise scored out of 100%. The scores from each daily exercise are averaged across the duration of the course to produce a Daily Average mark, which contributes 20% to the final total.

Final Test — 50%

On the last day a final summative test is written. It is a multiple-choice paper with multiple-answer questions: each question may have more than one correct option, and a single wrong selection on a question marks the entire question wrong — no partial credit. The final test is scored out of 100% and contributes 50% to the overall mark.

Final Total

Component	Out of	Weight
Practical Assignments (rubric-scored)	100%	30%
Daily Average (multiple choice)	100%	20%
Final Test (multi-answer multiple choice)	100%	50%
Final Total	—	100%

All marks are recorded on the AATICD LMS and visible to each learner under their account.

Certificate

How it works

• Certificates are auto-generated on the AATICD LMS as soon as the marks pass the 50% threshold.
• Each certificate is a branded PDF with the delegate's name, the course title, the unit standard ID, NQF level, credits, and the date of issue.
• You can download or print your certificate from your LMS dashboard at any time after issue — there's no reissue fee and no expiry date.
• If you scored under 50% you can sit the final test again at the next scheduled session at no extra cost.

Where to find it

Sign in to the LMS, open your dashboard, and your certificates appear under My Certificates. Each entry has a View / Download button and a print option.

Training Discounts

Group discounts apply automatically — the more delegates you enrol, the greater the saving. Discounts are calculated at 3% per 5 delegates, scaling up to 40% off for 100+ delegates.

Delegates	Discount
5	3% off
10	6% off
15	9% off
20	12% off
25	15% off
30	18% off
50	30% off
75	35% off
100	40% off

3% discount per 5 delegates, up to 40% off for 100+ delegates. Contact us for a custom group quote.